Features Matrix

Below is an extensive list of features included in each Workstaff plan.

Main features

Feature	Free Plan	Pro Plan	Max plan
Project-based scheduling	✅	✅	✅
Open shifts / offers	✅	✅	✅
Staff database management	✅	✅	✅
Staff invitations	✅	✅	✅
Staff ratings	✅	✅	✅
Messaging / Chat	✅	✅	✅
Basic Remuneration		✅	✅
Time Tracking / Timesheets		✅	✅
Clock in/out with reminders		✅	✅
Receive photos from staff in the field		✅	✅
Realtime staff presence		✅	✅
Broadcasts		✅	✅
Custom Fields for staff profiles		✅	✅
Budget and financial reports		✅	✅
Clients management		✅	✅
Departments			✅
Advanced Remuneration (Premiums/Differentials)			✅
Integrated invoicing for contractors			✅
Payroll / Pay run			✅

Staff database management

Feature	Free Plan	Pro Plan	Max Plan
Invite / Add staff	✅	✅	✅
Search, sort and filter database	✅	✅	✅
Active/Inactive profiles	✅	✅	✅
Location	✅	✅	✅
Star Rating	✅	✅	✅
Skills	✅	✅	✅
Tagging	✅	✅	✅
Download staff database	✅	✅	✅
Placeholder profiles (without mobile app)	✅	✅	✅
Custom Fields		✅	✅
Organize by department		✅	✅
Show work history		✅	✅

Scheduling

Feature	Free Plan	Pro Plan	Max Plan
Project-based scheduling	✅	✅	✅
Specify location for projects	✅	✅	✅
Recurring / ongoing / weekly schedules	✅	✅	✅
Draft schedule changes	✅	✅	✅
Clone / repeat shifts	✅	✅	✅
Clone / repeat schedules and booked staff	✅	✅	✅
Global calendar view per day, week and month	✅	✅	✅
View staff availability	✅	✅	✅
Ask staff for schedule confirmation via push notification	✅	✅	✅
View confirmation status of	✅	✅	✅
Schedule Unpaid breaks / pauses	✅	✅	✅
Schedule travel time	✅	✅	✅
Detailed / fine-grained work schedules	✅	✅	✅
Mark role / position as filled	✅	✅	✅
Double-booking protection	✅	✅	✅
Print weekly schedules / Share as PDF	✅	✅	✅
Share notes with team	✅	✅	✅
Share documents with team	✅	✅	✅
Associate projects to clients		✅	✅
Magic fill: Intelligent automatic filling of shifts		✅	✅

Open shifts / Offers

Feature	Free Plan	Pro Plan	Max Plan
Publish work opportunities to staff database based on skills and distance	✅	✅	✅
Publish work opportunities to specific staff	✅	✅	✅
See who opened/consulted offers	✅	✅	✅
See who declined offers	✅	✅	✅
Review applicants	✅	✅	✅
Push and email notifications to staff of work opportunities	✅	✅	✅
Urgent offers		✅	✅
First Come, First Served offers		✅	✅

Remuneration

Feature	Free Plan	Pro Plan	Max Plan
Per hour or per shift remuneration		✅	✅
Volunteering		✅	✅
Paid travel time		✅	✅
Remuneration conditions per role and per shift		✅	✅
Scheduled base hourly rate changes / history on worker profiles		✅	✅
Different base hourly rates per skill on worker profiles		✅	✅
Amount per travel hour premiums			✅
Amount per work hour premiums			✅
Amount per shift premiums			✅
Percent of base wage premiums			✅
Automatic premiums based on time range			✅
Automatic premiums based on days of week			✅
Automatic premiums based on skills			✅
Automatic premiums based on custom field values			✅
Automatic premiums based on employment status			✅
Automatic premiums based on team lead			✅

Time Tracking

Feature	Free Plan	Pro Plan	Max Plan
View staff schedule	✅	✅	✅
Track work times, travel times and unpaid pauses		✅	✅
Track and identify overtime		✅	✅
Clock in/out with QR Code		✅	✅
Enforce clock in/out via QR code		✅	✅
Geolocated clock in/out		✅	✅
Team leads can track time (clock in/out) of colleagues		✅	✅
Team leads can submit timesheets on behalf of colleagues		✅	✅
Team leads can review hours submitted by colleagues		✅	✅
Timesheet approval		✅	✅
Timesheet corrections		✅	✅
Trust verifications (		✅	✅
Download detailed timesheet data		✅	✅
Download detailed timesheet data		✅	✅
Enforce clock in / out via team leads		✅	✅

Invoicing

Feature	Free Plan	Pro Plan	Max Plan
Contractors can create and submit invoices via mobile app			✅
Invoices can only be submitted once timesheets are approved			✅
Automatic invoice lines reconciliation			✅
Mark invoice as approved			✅
Mark invoice as paid			✅
Download and print invoice			✅

Payroll / Pay Run

Feature	Free Plan	Pro Plan	Max Plan
Consolidate earnings for employees and contractors within pay periods			✅
Weekly (52/year) and Bi-Weekly (26/year) pay periods			✅
Daily and weekly work hours summary per staff			✅
Overtime; Remunerate hours worked in overtime			✅
Detection of non-approved hours			✅
Detection of unprocessed shifts			✅
Detection of schedule and remuneration changes			✅
Prevention of changes after a stub has been marked as processed			✅
Download detailed earnings data to Excel/CSV			✅

Messaging

Feature	Free Plan	Pro Plan	Max Plan
Integrated chat messaging	✅	✅	✅
1-1 chats	✅	✅	✅
Team chats	✅	✅	✅
Rich text (formatting) and links in messages	✅	✅	✅
Broadcasts		✅	✅

Mobile App

Feature	Free Plan	Pro Plan	Max Plan
Manage profile (contact info, picture, skills, work experience, etc.)	✅	✅	✅
Change contact information	✅	✅	✅
View work schedule and agenda	✅	✅	✅
Manage detailed availability	✅	✅	✅
View work opportunities (open shifts)	✅	✅	✅
Submit application to opportunities	✅	✅	✅
Confirm work schedules	✅	✅	✅
Request cancellations	✅	✅	✅
View shift and schedule details	✅	✅	✅
View team / colleagues on shifts	✅	✅	✅
View shared documents	✅	✅	✅
Chat with employer	✅	✅	✅
Team chat	✅	✅	✅
Receive push notifications	✅	✅	✅
Manage notifications preferences	✅	✅	✅
View colleague contact information		✅	✅
Clock in/out		✅	✅
Clock in/out by team leads		✅	✅
Clock in/out with QR Code		✅	✅
Submit timesheet		✅	✅
Submit timesheet for colleagues		✅	✅
Create and submit invoices from approved timesheets (contractors)			✅
Download and print submitted invoices (contractors)			✅

Notifications

Feature	Channels	Free Plan	Pro Plan	Max Plan
New offers notification	✉️ 📱	✅	✅	✅
New booking notification	✉️ 📱	✅	✅	✅
Schedule change notification	✉️ 📱	✅	✅	✅
Booking cancelled notification	✉️ 📱	✅	✅	✅
New chat message notification	✉️ 📱	✅	✅	✅
New broadcast message notification	✉️ 📱	✅	✅	✅
Cancellation requested notification	✉️	✅	✅	✅
Clock in reminder notification	📱️	✅	✅	✅

Settings & Customization

Feature	Free Plan	Pro Plan	Max Plan
Custom logo and company info	✅	✅	✅
Custom first day of week	✅	✅	✅
Timezones support	✅	✅	✅
Customize skills / roles and set colors	✅	✅	✅
Customize tags for staff profiles	✅	✅	✅
Custom fields for staff profiles	✅	✅	✅
Departments			✅
Premiums			✅

Reporting

Feature	Free Plan	Pro Plan	Max Plan
Project budgets	✅	✅	✅
Actual costs		✅	✅

Addons

These addons currently need to be enabled for your account by our Customer Success team on request - let us know if you're interested to try them out.

Feature	Free Plan	Pro Plan	Max Plan
Transaction Pro (Quickbooks data export)		✅	✅
Onboarding via Google Forms			✅