Skip to main content

Time Tracking Settings

Configuring Your Time Tracking Settings​

You can customize options related to tracking your team's time.

  • Do not require a timesheet from staff: by default, timesheets are mandatory for staff. When this option is checked, timesheet submission will still be allowed but it won't be enforced and clock in reminders will be disabled
  • Unrestricted: each staff can clock in and out by themselves, from their mobile phone, without any restriction.
  • Via QR code only: clocking in and out requires the staff to scan a QR code associated with the event
  • Via team leads only: the staff will be instructed to go see the team lead in person to clock in and out of shifts. See Book Your Team for more details about team leads.

Rounding Rules​

Rounding rules standardize the times and break durations recorded on timesheets submitted by staff. To configure the account defaults, go to Settings > Account, find Time Tracking, and use the options under Rounding Rules.

You can configure the two rules independently:

  • Start/end times rounds each submitted start and end time to the nearest interval. Select No rounding (use exact time), To nearest 5 minutes, or To nearest 15 minutes. For example, with 15-minute rounding, 8:02 becomes 8:00 and 16:08 becomes 16:15.
  • Breaks/pauses rounds the total submitted break duration to the nearest interval. Select No rounding (use exact duration), To nearest 5 minutes, or To nearest 15 minutes. For example, a 23-minute break becomes 25 minutes with 5-minute rounding, while a 29-minute break becomes 30 minutes with 15-minute rounding.
info

Rounding applies only to timesheets submitted by staff. If a shift includes a mandatory break, rounding will not reduce the submitted break below that required duration.

note

These settings are the account defaults. To use different rounding rules for one project, open the project Settings, select Time Tracking, and update the rules there. The project settings override the account defaults for that project.

Timesheet Approval by Team Leads​

When this option is enabled, team leads are able to review/approve time entries for shifts worked by others. Their own time submissions will also be automatically approved. You can disable this option if you don't trust your team leads with time approval, including their own time.

Late Clock-In Notification​

When this option is enabled, project coordinators will be notified if a staff member has not clocked in within 5 minutes of their scheduled shift start time.

note

The notification will be sent by email and as a push notification on the manager mobile app.

Maximum Clock In Distance​

When a distance is specified, Workstaff will prevent staff from clocking in while they are outside the allowed area, unless they scan a valid QR code.

warning

If a staff has refused access to their location, they won't be able to clock in. Furthermore, shorter distance restrictions may prevent legitimate clock ins as mobile GPS location is not always accurate.